Our Document Controller’s are responsible for maintaining and uploading accurate records of company documentation, producing reports and supporting the wider site team.
Responsibilities include but are not limited to:
- Liaise with Project Management, Project Team and Estimating Team daily to ensure all projects are running from a document controller remit. This is not limited to the specific document controller operating system(s)
- Act as the point of contact and communicate project status to the Project/Estimating Team & other if necessary
- Carry out day to day duties of creating, updating, maintaining and organising projects/Estimate files (Electronic and hard copy) to ensure the streamline running of the Project you are assigned such as;
- RFIs, Method Statements, Tech Subs, Drawings &all other project/estimate documentation
- Document Control System Uploading/downloading for TClarke files
- Liaising with Clients & Subcontracts to ensure Document management systems documentation is correct & up to date using the QA Approval process
- Point of contact for Meeting room bookings & updating calendars
- File & Check delivery notes
- Updating the Team calendar with holidays
- Preparing presentations
- Recording meetings
- Report production
- General office management
- Assist the Project Managers/Estimators in producing monthly reporting internally/externally
- General admin duties as required.
- Raise new jobs on COINS for contracts on receipt of work orders from clients
- Clear Invoices on COINS
- Raise minor subcontract orders on COINS
- Raise Invoices
- Download cost transaction reports.
- Regularly update Contract Review Schedules with job details / costs
- Regularly update Tender Logs and compile reports
- Military Base Passes: Issue application forms, check completed forms, send to sponsor, liaise with sponsor and applicants regarding any problems and to make appointments.
- Complete DBS checks for new Military base pass applicants
- Answering telephone calls
- Update and Maintain Monthly Estimate Reports
- Produce Reports from Accounting System to enable job costings to be carried out
